MANAGE BALANCING TRANSFER ORDER

The Manage Balancing Transfer Order feature enables retailers to generate a transfer order based on pre-defined product models, multiples and sales over a period of time. Generating a balancing transfer order enables a retailer to keep an ideal on-hand quantity for items in a store to help prevent lost sales.

This document is a resource for retailers to understand how to:
Generate a Balancing Transfer Order – Model Stock
Generate a Balancing Transfer Order – Multiples
Generate a Balancing Transfer Order – Sales
Edit a Balancing Transfer Order
Complete and Ship a Balancing Transfer Order
Delete a Balancing Transfer Order

 


GENERATE A BALANCING TRANSFER ORDER – MODEL STOCK
Follow the steps below to generate a balancing transfer order based on pre-defined product models.

OPTIONS TAB

1. In the RICS Back Office, go to Inventory :: Stock Transfers :: Generate Balancing Transfers

2. Select the Transfer SKUs based on Product Models option in the Balancing Method section

 

3. Select the appropriate based on and rank by options in the Transfer Inventory Based On section to determine how sales will affect a balancing transfer order

Based On Options:

ROI (Return on Investment) – Select to transfer inventory based on the gross profit a store is receiving for each dollar invested.

 

Turns – Select to transfer inventory based on the number of times the inventory will sell through annually.

Sell-Thru – Select to transfer inventory based on the percent an item is sold over a given period relative to the on hand.

 

Rank By Options:

SKU – Select to rank what store receives an item by SKU and the Based On selection.

Size – Select to rank what store receives an item by SKU, then size and the Based On selection.

 

4. Enter a sales period during which to analyze the quantity sold

 

5. Select the appropriate inclusion options to determine how on-order and inventory history will affect a balancing transfer order

Additional Inclusion Options:

Only show SKUs with suggested transfers – Select to display SKUs with a suggested transfer.

Reduce transfer quantity by all open at once orders – A balancing transfer will be reduced by on-order quantities on an open purchase order set to be shipped within 30 days.

Reduce transfer quantity by open orders that are due to be shipped within the next __ days – A balancing transfer will be reduced by on-order quantities currently on an open purchase order set to ship within an entered number of days.

Do not reduce transfer quantity by open orders – A balancing transfer will not be reduced by on-order quantities on an open purchase order regardless of ship date.

Transfer to stores with no inventory history – A balancing transfer will be created based on the selected criteria for a store with no inventory history for an item.

Transfer from stores with no models – A balancing transfer will be created from a store without a pre-determined product model.

 

6. Select a Sort By option to determine how items will be displayed on a balancing transfer order


CRITERIA TAB

1. Click the Criteria tab

2. Select or enter the necessary criteria to determine what items to include on a balancing transfer order

Options:

By Store – Enter or search for a store code(s) to determine in which store(s) a transfer order will be created.

By Store State – Enter a store state(s) to determine in which state(s) a transfer order will be created.

By Supplier – Enter or search for a supplier code(s) to determine under which supplier(s) a transfer order will be created.

By Class – From the dropdown menu, select the class or classes to determine in which class a transfer order will be created.

By Color – Enter a color(s) to determine in which color(s) a transfer order will be created.

By SKU – Enter or search for an item(s) to determine for which SKU(s) a transfer order will be created.

Custom Entries – If set up within the store, enter a custom entry or entries to determine under which custom entry a transfer order will be created.

 

Note: If selecting multiple Stores, Store States, Suppliers, Colors, SKUs or Custom Entries, separate the values by commas. To exclude the selected value(s), select the checkbox next to Exc.

3. Click Preview Pick List to generate a PDF preview of what will be added to the balancing transfer order

Note: If the preview is accurate, close the preview to generate the balancing transfer order.

4. Click Generate Balancing Transfer

Note: To complete and ship the transfer order to the receiving store, proceed to Complete and Ship a Balancing Transfer Order. If the transfer order will be completed and shipped at a later time, click Generate and Make Visible to All Users for the transfer to be accessed in the future.



GENERATE A BALANCING TRANSFER ORDER – MULTIPLES
Follow the steps below to generate a balancing transfer order based on multiples, in which one store has an on hand quantity greater than one and another store has an on hand quantity of zero.

OPTIONS TAB

1. In the RICS Back Office, go to Inventory :: Stock Transfers :: Generate Balancing Transfers

2. Select the Transfer SKUs based on Multiples option in the Balancing Method section

 

3. Select or enter the appropriate based on, rank by and priority options in the Transfer Inventory Based On section to determine how sales will affect a balancing transfer order

Based On Options:

ROI (Return on Investment) – Select to transfer inventory based on the gross profit a store is receiving for each dollar invested.

 

Turns – Select to transfer inventory based on the number of times the inventory will sell through annually.

 

Sell-Thru – Select to transfer inventory based on the percent an item is sold over a given period relative to the on hand.

 

Rank By Options:

SKU – Select to rank what store receives an item by SKU and the Based On selection.

Size – Select to rank what store receives an item by SKU, then size and the Based On selection.

 


Give Priority to Stores With Options:

% Higher Than Another Store – Enter a percent to determine which store with the highest ranking will receive an item if multiple stores are in need of the item when selecting the Based On and Rank By options.

Minimum ROI/Turns/Sell-Thru value at higher store – Enter a value to determine if an item will be added to a transfer for one store over another.

Minimum Sales Quantity at Higher Store – Enter a minimum sold quantity to determine if an item will be added to a transfer for one store over another.

Note: One or more give priority options can be entered and will affect a recommended balancing transfer.

4. Enter a sales period during which to analyze the quantity sold

5. Select the appropriate inclusion options to determine how on-order and inventory history will affect a balancing transfer order

Additional Inclusion Options:

Only show SKUs with suggested transfers – Select to display SKUs with a suggested transfer.

Reduce transfer quantity by all open at once orders – A balancing transfer will be reduced by on-order quantities on an open purchase order set to be shipped within 30 days.

Reduce transfer quantity by open orders that are due to be shipped within the next __ days – A balancing transfer will be reduced by on-order quantities currently on an open purchase order set to ship within an entered number of days.

Do not reduce transfer quantity by open orders – A balancing transfer will not be reduced by on-order quantities on an open purchase order regardless of ship date.

Transfer to stores with no inventory history – A balancing transfer will be created based on selected options and criteria for a store with no inventory history for an item.

Transfer from stores with no models – A balancing transfer will be created from a store without a pre-determined product model.

6. Select the appropriate transfer option to determine how on hand inventory will affect a balancing transfer order

Additional Transfer Options:

Transfer Multiples to Lower-Ranking Stores with Zero On Hand – Select to determine if items will be transferred from a higher ranking store to a lower ranking store with zero on hand to distribute multiple on hand quantities.

Transfer all Inventory Out of Stores That Have Less Than __ Sizes On Hand – Select and enter a quantity to determine if the transfer will be generated for a store to transfer all inventory to a higher ranking store.

Transfer Only to Stores That Have at Least __ Sizes On Hand – Select and enter a quantity to determine if the transfer will be generated for a store with an X number of different sizes.

 

7. Select a Sort By option to determine how items will be displayed on a balancing transfer order


CRITERIA TAB

1. Click the Criteria tab

2. Select or enter the necessary criteria to determine what items to include on a balancing transfer order

Options:

By Store – Enter or search for a store code(s) to determine in which store(s) a transfer order will be created.

By Store State – Enter a store state(s) to determine in which state(s) a transfer order will be created.

By Supplier – Enter or search for a supplier code(s) to determine under which supplier(s) a transfer order will be created.

By Class – From the dropdown menu, select the class or classes to determine in which class a transfer order will be created.

By Color – Enter a color(s) to determine in which color(s) a transfer order will be created.

By SKU – Enter or search for an item(s) to determine for which SKU(s) a transfer order will be created.

Custom Entries – If set up within the store, enter a custom entry or entries to determine under which custom entry a transfer order will be created.

 

Note: If selecting multiple Stores, Store States, Suppliers, Colors, SKUs or Custom Entries, separate the values by commas. To exclude the selected value(s), select the checkbox next to Exc.

3. Click Preview Pick List to generate a PDF preview of what will be added to the balancing transfer order

Note: If the preview is accurate, close the preview to generate the balancing transfer order.

4. Click Generate Balancing Transfer

Note: To complete and ship the transfer order to the receiving store, proceed to Complete and Ship a Balancing Transfer Order. If the transfer order will be completed and shipped at a later time, click Generate and Make Visible to All Users for the transfer to be accessed in the future. 

 


GENERATE A BALANCING TRANSFER ORDER – SALES
Follow the steps below to generate a balancing transfer order based on sales which takes into consideration whether items without pre-defined product models will be included in a transfer order.

OPTIONS TAB

1. In the RICS Back Office, go to Inventory :: Stock Transfers :: Generate Balancing Transfers

2. Select a Transfer SKUs based on Sales option in the Balancing Method section

Transfer SKUs Based on Sales Options:

Include SKUs without Product Models – Select to generate a transfer order based on sales and to include items without a pre-defined product model.

Include SKUs without Considering Product Models – Select to generate a transfer order based on sales and to include SKUs without considering pre-defined product models.

 

3. Select or enter the appropriate based on, rank by and priority options in the Transfer Inventory Based On section to determine how sales will affect a balancing transfer order

Based On Options:

ROI (Return on Investment) – Select to transfer inventory based on the gross profit a store is receiving for each dollar invested.

 

Turns – Select to transfer inventory based on the number of times the inventory will sell through annually.

Sell-Thru – Select to transfer inventory based on the percent an item is sold over a given period relative to the on hand.

 

Rank By Options:

SKU – Select to rank what store receives an item by SKU and the Based On selection.

Size – Select to rank what store receives an item by SKU, then size and the Based On selection.

Give Priority to Stores With Options:

% Higher Than Another Store – Enter a percent to determine which store with the highest ranking will receive an item if multiple stores are in need of the item when selecting the Based On and Rank By options.

Minimum ROI/Turns/Sell-Thru value at higher store – Enter a value to determine if an item will be added to a transfer for one store over another.

Minimum Sales Quantity at Higher Store – Enter a minimum sold quantity to determine if an item will be added to a transfer for one store over another.

Note: One or more give priority options can be entered and will affect a recommended balancing transfer.

 

4. Enter a sales period during which to analyze the quantity sold

5. Select the appropriate inclusion options to determine how on-order and inventory history will affect a balancing transfer order

Additional Inclusion Options:

Only show SKUs with suggested transfers – Select to display SKUs with a suggested transfer.

Reduce transfer quantity by all open at once orders – A balancing transfer will be reduced by on-order quantities on an open purchase order set to be shipped within 30 days.

Reduce transfer quantity by open orders that are due to be shipped within the next __ days – A balancing transfer will be reduced by on-order quantities currently on an open purchase order set to ship within an entered number of days.

Do not reduce transfer quantity by open orders – A balancing transfer will not be reduced by on-order quantities on an open purchase order regardless of ship date.

Transfer to stores with no inventory history – A balancing transfer will be created based on selected options and criteria for a store with no inventory history for an item.

Transfer from stores with no models – A balancing transfer will be created from a store without a model being pre-determine.

6. Select the appropriate transfer option to determine how on hand inventory will affect a balancing transfer order

Additional Transfer Options:

Transfer Multiples to Lower-Ranking Stores with Zero On Hand – Select to determine if items will be transferred from a higher ranking store to a lower ranking store with zero on hand and if Transfer Inventory Based On minimum ROI/Turns/Sell-Thru and Minimum Sales values are met.

Transfer all Inventory Out of Stores That Have Less Than __ Sizes On Hand – Select and enter a quantity to determine if a transfer will be generated for a store to transfer all inventory to a higher ranking store.

Transfer Only to Stores That Have at Least __ Sizes On Hand – Select and enter a quantity to determine if a transfer will be generated for a store with an X number of different sizes.

 

7. Select a Sort By option to determine how items will be displayed on a balancing transfer order


CRITERIA TAB

1. Click the Criteria tab

2. Select or enter the necessary criteria to determine what items to include on a balancing transfer order

Options:

By Store – Enter or search for a store code(s) to determine in which store(s) a transfer order will be created.

By Store State – Enter a store state(s) to determine in which state(s) a transfer order will be created.

By Supplier – Enter or search for a supplier code(s) to determine under which supplier(s) a transfer order will be created.

By Class – From the dropdown menu, select the class or classes to determine in which class a transfer order will be created.

By Color – Enter a color(s) to determine in which color(s) a transfer order will be created.

By SKU – Enter or search for an item(s) to determine for which SKU(s) a transfer order will be created.

Custom Entries – If set up within the store, enter a custom entry or entries to determine under which custom entry a transfer order will be created.

Note: If selecting multiple Stores, Store States, Suppliers, Colors, SKUs or Custom Entries, separate the values by commas. To exclude the selected value(s), select the checkbox next to Exc.

3. Click Preview Pick List to generate a PDF preview of what will be added to the balancing transfer order

Note: If the preview is accurate, close the preview to generate the balancing transfer order.

4. Click Generate Balancing Transfer

Note: To complete and ship the transfer order to the receiving store, proceed to Complete and Ship a Balancing Transfer Order. If the transfer order will be completed and shipped at a later time, click Generate and Make Visible to All Users for the transfer to be accessed in the future.

 


EDIT A BALANCING TRANSFER ORDER
Follow the steps below to edit a balancing transfer order prior to completing and shipping the order.

1. In the RICS Back Office, go to Inventory :: Stock Transfers :: Enter Manual Transfer

2. To select a transfer order, enter or search for the transfer order number in the Transfer Order # LookUp field

Note: After the transfer order is selected, the transfer order details will populate.

3. Edit the necessary fields on the Transfer Order Header, SKU Detail, Scanning and/or Upload tabs

4. Click Save TO

 


COMPLETE AND SHIP A BALANCING TRANSFER ORDER
Follow the steps below to complete and ship a balancing transfer order.

1. In the RICS Back Office, go to Inventory :: Stock Transfer :: Enter Manual Transfer

2. To select a transfer order to complete and ship, enter or search for the transfer order number in the Transfer Order # LookUp field

Note: After the transfer order is selected, the transfer order details will populate.

3. Click Complete (Ship Order)

 


DELETE A BALANCING TRANSFER ORDER
Follow the steps below to delete a balancing transfer order prior to completing and shipping the order.

1. In the RICS Back Office, go to Inventory :: Stock Transfers :: Enter Manual Transfer

2. To select a transfer order, enter or search for the transfer order number in the Transfer Order # LookUp field

Note: After the transfer order is selected, the transfer order details will populate.

3. Click Delete TO

4. Click Yes when prompted to delete the transfer order

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