RICS buying, inventory and POS features enable retailers to track and analyze supplier, class, grid, SKU, color and/or product custom entries as they are transacted through the RICS Back Office and the RICS POS through Key Performance Indicators (KPIs).
This document is a resource for retailers to understand how to analyze product performance via:
• Generate a Sales Analysis Report
• Generate a Sales Analysis Inventory Summary Report
• Generate a Best Sellers Report
• Generate a Grid Analysis Report

 

GENERATE A SALES ANALYSIS REPORT
The Sales Analysis report enables retailers to analyze inventory transactions as they occur through the RICS Back Office and the RICS POS to identify the best and worst sellers through KPIs. To generate a Sales Analysis report:

1. In the RICS Back Office, go to Reporting :: Report Creator

2. Type Sales Analysis in the search box or navigate to Sales :: Sales Analysis in the menu

FILE OPTIONS

1. Use the File Type dropdown menu to determine the output format

Note: If choosing CSV, use the Advanced Options dropdown to set a Field Delimiter.

2. As needed, enter a report description in the Report Name field

Note: Report descriptions will display in the Report Manager screen.

3. As needed, enter a valid email address in the Email A Copy To field to email the report

REPORT OPTIONS

1. Use the scroll bar to navigate to the Report Options section

2. Use the In Order Of dropdown menu to determine the order in which to display the analyzed inventory

In Order of Options:

SKU / Selected Report Type – Select to display inventory in alphabetical order by SKU.

Quantity Sold – Select to display inventory in descending order based on quantity sold.

Net Sales – Select to display inventory in descending order based on net sales.

Profit – Select to display inventory in descending order based on profit.

ROI – Select to display inventory in descending order based on ROI.

Calculation:

Turns – Select to display inventory in descending order based on turns.

Calculation:

Inventory Value – Select to display inventory in descending order based on current on hand quantities multiplied by the Value Inventory At selection.

3. Use the Analyze By dropdown menu to determine what data to analyze

Analyze By Options:

Supplier – Select to analyze the In Order Of data alphabetically by supplier.

Class – Select to analyze the In Order Of data alphabetically by class.

Custom Entries/Color – Select to analyze the In Order Of data alphabetically by custom entry or color.

4. If necessary, use the Coupons dropdown menu to determine how to display coupons

Coupon Options:

None – Select to exclude all coupons from sales total.

Summary – Select to display coupons at summary and subtracted from sales total.

Detail – Select to display individual coupon summary and subtracted from sales total.

5. Use the Report Type dropdown menu to determine the level of detail in which to display results

Report Type Options:

SKU Detail – Select to display analyzed inventory at a SKU level.

 

Class Summary – Select to display analyzed inventory at a class level.

Note: If Class Summary is selected, a Class Depth Limit option will display to determine the depth in which to report class sales. To report at the lowest class level, leave this field blank.

Custom Entry / Color Summary – Select to display analyzed inventory at a custom entry or color level.

Note: If Custom Entry / Color Summary is selected, a Custom Entry / Color dropdown menu will display to determine in which custom entry to report sales.

Supplier Summary – Select to display analyzed inventory at a supplier level.

Price Point Summary – Select to display analyzed inventory at a price point level.

Note: If Price Point Summary is selected, a Price Point option will display to determine at what price points to report sales.

Note: Select the Combine SKUs by Description checkbox to combine SKUs based on the same description as entered in the Short Description field on the Setup :: Manage SKUs screen.

6. Use the Value Inventory At menu and the Date dropdown menu to determine when and what inventory values to display

Value Inventory At Options:

Active Selling Price – Select to display the selling price (e.g. Retail Price or Markdown) set on the Setup :: Manage SKUs screen .

Average Cost – Select to display the average weighted cost.

Current Cost – Select to display the cost set on the Setup :: Manage SKUs screen.

Note: Select the Value In-Transit Inventory as On-Hand at the Receiving Store checkbox to include transferred but not yet received inventory for a multi-store organization.

7. Use the Store Options dropdown menu to determine how analyzed store data will be grouped

Store Options:

Separate Stores – Select to display inventory by individual store.

Combine Stores – Select to display combined inventory for all stores.

Compare Stores – Select to display a comparison of inventory for all stores.

8. Enter the date conditions options to narrow down the list of items to display on the report based on a receiving date

Date Conditions Options:

Date Last Received from – Include items with a last received date falling within the dates entered.

Date First Received from – Include items with a first received date falling within the dates entered.

Age By – Use the dropdown menu to select to age by date last or date first received.

9. Use the What Sale Types Would You Like to Include section to determine what types of sales to analyze

10. If necessary, enter a date range in the Filter by These Dates section to determine if the analyzed inventory will report on availability dates as set in Setup :: Manage SKUs

Note: Leave blank to prevent inventory and sales transactions from being excluded.

11. Use the Report Column 1 and Report Column 2 sections to determine what sales period(s) to analyze and/or compare

12. Use the Show Percentages By dropdown menu to determine how inventory and sales compare to a store or report

Show Percentages By Options:

Percent of Store – Select to compare inventory and sales totals against a store.

Percent of Report – Select to compare inventory and sales totals against selected report criteria.

REPORT CRITERIA

1. After selecting the report options, use the scroll bar navigate to the Report Criteria section

Note: To report on all items within a store based on selections in the Report Options section only, proceed to Step 4.

2. Select and enter the necessary criteria to determine what items to display

Report Criteria Options:

By Supplier – Enter or search for a supplier code(s) to determine which supplier(s) to output.

By Class – From the dropdown menu, select the class or classes to determine which class to output.

By Color – Enter a color(s) to determine which color(s) to output.

By SKU – Enter or search for an item(s) to determine which item(s) to output.

By Col – From the dropdown menu, select the column value(s) within the column grid(s) to output.

By Row – From the dropdown menu, select the row value(s) within the row grid(s) to output.

By Coupon Code – Enter or search for a coupon code(s) to determine which coupons to output.

Product Custom Entries – If set up within the store, enter a custom entry or entries to determine which custom entry to output.

Note:  Multiple options can be selected to narrow down a search.  If selecting multiple Stores, States, Suppliers, Colors, SKUs, Coupon Codes or Product Custom Entries, separate each value by a comma. To exclude the selected value(s), select the checkbox next to Exc.

3. Use the Pricing section to determine whether to report on items based on a price and perk as of today

Pricing Options:

Include Only SKUs At Retail Price (as of today) – The Sales Analysis report will only display items based on previously set criteria without a Markdown Price on the Setup :: Manage SKUs screen.

Include Only SKUs At Markdown Price (as of today) – The Sales Analysis report will only display items based on previously set criteria with a Markdown Price on the Setup :: Manage SKUs screen.

Include Only SKUs With Perks (as of today) – The Sales Analysis report will only display items based on previously set criteria with a Perk on the Setup :: Manage SKUs screen.

4. Click Run

 

GENERATE A SALES ANALYSIS INVENTORY SUMMARY REPORT
The Sales Analysis Inventory Summary report enables retailers to analyze inventory over a selected period of time, to compare beginning to ending on hand quantities and analyze sales, returns, transfers, inventory adjustments, and item receipts as they are transacted through the RICS Back Office and the RICS POS.  To generate a Sales Analysis Inventory Summary report:

1. In the RICS Back Office, go to Reporting :: Report Creator

2. Type Sales Analysis Inventory Summary in the search box or navigate to Inventory/Purchase Orders :: Sales Analysis Inventory Summary in the menu

FILE OPTIONS

1. Use the File Type dropdown menu to determine the output format

Note: If choosing CSV, use the Advanced Options dropdown to set a Field Delimiter.

2. As needed, enter a report description in the Report Name field

Note: Report descriptions will display in the Report Manager screen.

3. As needed, enter a valid email address in the Email A Copy To field to email the report

REPORT OPTIONS

1. Use the scroll bar to navigate to the Report Options section

2. Use the Analyze By dropdown menu to determine what data to analyze

Analyze By Options:

Supplier – Select to analyze data alphabetically by supplier.

Class – Select to analyze data alphabetically by class.

Custom Entries/Color – Select to analyze data alphabetically by custom entry or color.

3. If necessary, use the Coupons dropdown menu to determine how to display coupons

Coupon Options:

None – Select to exclude all coupons from sales total.

Summary – Select to display coupons at summary and subtracted from sales total.

Detail – Select to display individual coupon summary and subtracted from sales total.

4. Use the Value Inventory At menu and the Date dropdown menu to determine when and what inventory values to display

Value Inventory At Options:

Active Selling Price – Select to display the selling price (e.g. Retail Price or Markdown) set on the Setup :: Manage SKUs screen .

Average Cost – Select to display the average weighted cost.

Current Cost – Select to display the cost set on the Setup :: Manage SKUs screen.

Note: Select the Value In-Transit Inventory as On-Hand at the Receiving Store checkbox to include transferred but not yet received inventory for a multi-store organization.

5. Enter the date conditions options to narrow down the list of items to display on the report based on a receiving date

Date Conditions Options:

Date Last Received from – Include items with a last received date falling within the dates entered.

Date First Received from – Include items with a first received date falling within the dates entered.

Age By – Use the dropdown menu to select to age by date last or date first received.

6. If necessary, enter a date range in the Filter by These Dates section to determine if the analyzed inventory will report on availability dates as set in Setup :: Manage SKUs

Note: Leave blank to prevent inventory and sales transactions from being excluded.

7. Use the Report Type dropdown menu to determine the level of detail in which to display the results

Report Type Options:

SKU Detail – Select to display analyzed inventory at a SKU level.

 

Class Summary – Select to display analyzed inventory at a class level.

Note: If Class Summary is selected, a Class Depth Limit option will display to determine the depth in which to report class sales. To report at the lowest class level, leave this field blank.

Custom Entry / Color Summary – Select to display analyzed inventory at a custom entry or color level.

Note: If Custom Entry / Color Summary is selected, a Custom Entry / Color dropdown menu will display to determine in which custom entry to report sales.

Supplier Summary – Select to display analyzed inventory at a supplier level.

Price Point Summary – Select to display analyzed inventory at a price point level.

Note: If Price Point Summary is selected, a Price Point option will display to determine at what price points to report sales.

Note: Select the Combine SKUs by Description checkbox to combine SKUs based on the same description as entered in the Short Description field on the Setup :: Manage SKUs screen.

8. Use the Sales Period dropdown menu to determine what sales period to analyze

9. Use the Show Percentages By dropdown menu to determine how inventory and sales compare to a store or report

Show Percentages By Options:

Percent of Store – Select to compare inventory and sales totals against a store.

Percent of Report – Select to compare inventory and sales totals against selected report criteria.

 

10. Use the Inventory Summary Options dropdown menu to determine what value to display

Inventory Summary Options:

Quantity – Select to display the inventory summary at quantity.

At Cost – Select to display the inventory summary at cost.

At Retail – Select to display the inventory summary at retail.

REPORT CRITERIA

1. After selecting the report options, use the scroll bar to navigate to the Report Criteria section

Note: To report on all items within a store based on the selections in the Report Options section, proceed to Step 3.

2. Select and enter the necessary criteria to determine what items to display

Report Criteria Options:

By Supplier – Enter or search for a supplier code(s) to determine which supplier(s) to output.

By Class – From the dropdown menu, select the class or classes to determine which class to output.

By Color – Enter a color(s) to determine which color(s) to output.

By SKU – Enter or search for an item(s) to determine which item(s) to output.

By Coupon Code – Enter or search for a coupon code(s) to determine which coupons to output.

Product Custom Entries – If set up within the store, enter a custom entry or entries to determine which custom entry to output.

Note: Multiple options can be selected to narrow down a search. If selecting multiple Stores, States, Suppliers, Colors, SKUs, Coupon Codes or Product Custom Entries, separate each value by a comma. To exclude the selected value(s), select the checkbox next to Exc.

3. Click Run

 

GENERATE A BEST / WORST SELLERS REPORT

The Best / Worst Sellers report enables retailers to analyze sales transactions to identify and rank the best and worst sellers. To generate a Best / Worst Sellers Report:

1. In the RICS Back Office, go to Reporting :: Report Creator

2. Type Best / Worst Sellers in the search box or navigate to Sales :: Best / Worst Sellers in the menu

FILE OPTIONS

1. Use the File Type dropdown menu to determine the output format

Note: If choosing CSV, use the Advanced Options dropdown to set a Field Delimiter.

2. As needed, enter a report description in the Report Name field

Note: Report descriptions will display in the Report Manager screen.

3. As needed, enter a valid email address in the Email A Copy To field to email the report

REPORT OPTIONS

1. Use the scroll bar to navigate to the Report Options section

2. Use the Sales Period dropdown menu to determine what sales period to analyze

3. If necessary, select the Include Coupons checkbox to net coupons out of sales totals

4. Use the Best Of dropdown menu to determine which items to analyze

Best Of Options:

Stores – Select to display the best or worst selling items for a store.

Supplier – Select to display the best or worst selling items for a supplier.

Class – Select to display the best or worst selling items for a class.

Custom Entry/Color – Select to display the best or worst selling items for a custom entry or color.

SKU – Select to display the best or worst selling items by SKU.

SKUs by Supplier – Select to display the best or worst selling items by supplier.

SKUs by Class – Select to display the best or worst selling items by class.

SKUs by Custom Entry/Color – Select to display the best or worst selling items by custom entry or color.

Note: If Supplier, Class, Custom Entry/Color, SKU, SKUs by Supplier, SKUs by Class or SKUs by Custom Entry/Color is selected, proceed to Step 5. If Store is selected, proceed to Step 6.

5. Use the Group By dropdown menu to determine how to group the best or worst selling items

Group By Options:

Supplier – Group the Best Of selection results based on supplier.

Class – Group the Best Of selection results based on class. To report at the lowest class level, leave this field blank.

Custom Entry / Color – Group the Best Of selection results based on custom entry or color.

6. Use the In Order Of dropdown menu to determine the order in which to display the analyzed items

In Order of Options:

Quantity Sold – Select to display inventory in descending order based on quantity sold.

Net Sales – Select to display inventory in descending order based on net sales.

Profit – Select to display inventory in descending order based on profit.

ROI – Select to display inventory in descending order based on ROI.

Calculation:

Turns – Select to display inventory in descending order based on turns.

Calculation:

Inventory Value – Select to display inventory in descending order based on current on hand quantities multiplied by the Value Inventory At selection.

Sell-Thru % – Select to display inventory in descending order based on sell-through percentage.

Calculation:

7. If necessary, enter a date range to in the Filter by These Dates section determine if the analyzed inventory will report on availability dates as set in Setup :: Manage SKUs

Note: Leave blank to prevent inventory and sales transactions from being excluded.

8. Enter a minimum quantity sold to determine the starting quantity in which to analyze sales transactions

9. Use the Show Items dropdown menu to determine what items to display

Show Items Options:

All Items – Based on previous selections, items will be displayed and sorted in descending order.

Top Number of Items – Based on previous selections, the top number of items entered will be displayed and sorted in descending order.

Best Above a Cutoff Point – Based on previous selections, the best number of items entered will be displayed and sorted in descending order.

Worst Below a Cutoff Point – Based on previous selections, the worst number of items entered will be displayed and sorted in descending order.

10. Use the Store Options dropdown menu to determine how analyzed store data will be grouped

Store Options:

Separate Stores – Select to display inventory by individual store.

Combine Stores – Select to display combined inventory for all stores.

11. Use the Value Inventory At menu and the Date dropdown menu to determine when and what inventory values to display

Value Inventory At Options:

Active Selling Price – Select to display the selling price (e.g. Retail Price or Markdown) set on the Setup :: Manage SKUs screen.

Average Cost – Select to display the average weighted cost.

Current Cost – Select to display the cost set on the Setup :: Manage SKUs screen.

Note: Select the Value In-Transit Inventory as On-Hand at the Receiving Store checkbox to include transferred but not yet received inventory for a multi-store organization.

REPORT CRITERIA

1. After selecting the report options, use the scroll bar to navigate to the Report Criteria section

Note: To report on all items within a store based on the selections in the Report Options section only, proceed to Printing Options section.

2. Select and enter the necessary criteria to determine what items to display

Report Criteria Options:

By Supplier – Enter or search for a supplier code(s) to determine which supplier(s) to output.

By Class – From the dropdown menu, select the class or classes to determine which class to output.

By Color – Enter a color(s) to determine which color(s) to output.

By SKU – Enter or search for an item(s) to determine which item(s) to output.

By Col – From the dropdown menu, select the column value(s) within the column grid(s) to output.

By Row – From the dropdown menu, select the row value(s) within the row grid(s) to output.

Product Custom Entries – If set up within the store, enter a custom entry or entries to determine which custom entry to output.

Note: Multiple options can be selected to narrow down a search. If selecting multiple Stores, States, Suppliers, Colors, SKUs or Product Custom Entries, separate each value by a comma. To exclude the selected value(s), select the checkbox next to Exc.

3. Use the Pricing section to determine whether to report on items based on a price and perk as of today

Pricing Options:

Include Only SKUs At Retail Price (as of today) – The Best Sellers report will only display items based on previously set criteria without a Markdown Price on the Setup :: Manage SKUs screen.

Include Only SKUs At Markdown Price (as of today) – The Best Seller report will only display items based on previously set criteria with a Markdown Price on the Setup :: Manage SKUs screen.

Include Only SKUs With Perks (as of today) – The Best Sellers report will only display items based on previously set criteria with a Perk on the Setup :: Manage SKUs screen.

PRINTING OPTIONS

1. After selecting the report criteria, use the scroll bar to navigate to the Printing Options section

2. Select the ROI and Turns checkbox under the Also Print section to display ROI and Turns

AGING OPTIONS

1. After selecting the printing options, use the scroll bar to navigate to the Aging Options section

Note: To report on items within a store based on the selections in the Report Options, Report Criteria, and Printing Options sections only, proceed to Step 3.

2. Enter the aging options to narrow down the list of items to display based on a receiving date

Aging Options:

Date Last Received from – Include items with a last received date falling within the dates entered.

Date First Received from – Include items with a first received date falling within the dates entered.

3. Click Run

 

GENERATE A GRID ANALYSIS REPORT
The Grid Analysis report enables retailers to analyze inventory and sales transactions as they occur through the RICS Back Office and the RICS POS to identify the best and worst selling size within a size grid. To generate a Grid Analysis report:

1. In the RICS Back Office, go to Reporting :: Report Creator

2. Type Grid Analysis in the search box or navigate to Inventory/Purchase Orders :: Grid Analysis in the menu

FILE OPTIONS

1. Use the File Type dropdown menu to determine the output format

Note: If choosing CSV, use the Advanced Options dropdown to set a Field Delimiter.

2. As needed, enter a report description in the Report Name field

Note: Report descriptions will display in the Report Manager screen.

3. As needed, enter a valid email address in the Email A Copy To field to email the report

REPORT OPTIONS

1. Use the scroll bar to navigate to the Report Options section

2. Use the Group By dropdown menu to determine how to group the analyzed size grids

Group By Options:

Supplier – Select to group size grids by supplier.

Class – Select to group size grids by class.

Note: Select the Print SKUs Detail in Each Group checkbox to display SKUs for each supplier or class.

3. Use the Store Options dropdown menu to determine how analyzed store data will be grouped

Store Options:

Separate Stores – Select to display inventory by individual store.

Combine Stores – Select to display combined inventory for all stores.

4. Use the Date dropdown menu to determine when to value inventory for the analyzed size grid(s)

REPORT CRITERIA

1. After selecting the report options, use the scroll bar to navigate to the Report Criteria section

Note: To report on all items within a store based on the selections in the Report Options selection only, proceed to the Printing Option section

2. Select and enter the necessary criteria to determine what items to display

Report Criteria Options:

By Supplier – Enter or search for a supplier code(s) to determine which supplier(s) to output.

By Class – From the dropdown menu, select the class or classes to determine which class to output.

By Color – Enter a color(s) to determine which color(s) to output.

By SKU – Enter or search for an item(s) to determine which item(s) to output.

By Col – From the dropdown menu, select the column value(s) within the column grid(s) to output.

By Row – From the dropdown menu, select the row value(s) within the row grid(s) to output.

Product Custom Entries – If set up within the store, enter a custom entry or entries to determine which custom entry to output.

Note: Multiple options can be selected to narrow down a search. If selecting multiple Suppliers, Colors, SKUs or Product Custom Entries, separate each value by a comma. To exclude the selected value(s), select the checkbox next to Exc.

PRINTING OPTIONS

1. After selecting the report criteria, use the scroll bar to navigate to the Printing Options section

Note: To report on items within a store based on the selections in the Report Options and Report Criteria sections only, proceed to Step 4.

2. Use the Print Which Quantities section to determine what data to display for the analyzed size grids

Print Which Quantities Options:

On-Hand – Select to display the on hand quantities for the analyzed size grids.

On-Hand % of Total – Select to display the percentage of on hand quantities for the analyzed size grids.

On-Order (At Once) – Select to display the on order at once quantities to be shipped within 30 days for the analyzed size grids.

On-Order (At Once) % of Total – Select to display the percentage of on order at once quantities to be shipped within 30 days for the analyzed size grids.

On-Order (Future) – Select to display the on order future quantities to be shipped after 30 days for the analyzed size grids.

On-Order (Future) % of Total – Select to display the percentage of on order future quantities to be shipped after 30 days for the analyzed size grids.

On-Order (Total) – Select to display the total on order quantities for the analyzed size grids.

On- Order (Total) % of Total – Select to display the percentage of total on order quantities for the analyzed size grids.

In Transit – Select to display the transferred but not yet received quantities for the analyzed size grids.

In Transit % of Total – Select to display the percentage of transferred but not yet received quantities for the analyzed size grids.

On-Hand plus In-Transit – Select to display the on hand quantities plus transferred but not yet received quantities for the analyzed size grids.

On-Hand plus In-Transit % of Total – Select to display the percentage of on hand quantities plus transferred but not yet received quantities for the analyzed size grids.

Sales period 1 – Select to display the total number of items sold during the selected sales period for the analyzed size grids.

Sales period 1 % of Total – Select to display the total percentage of items sold during the selected sales period for the analyzed size grids.

Sales period 1 Sell-Thru – Select to display the sell-thru percentage of items sold during the selected sales period for the analyzed size grids.

Sales period 2 – Select to display the total number of items sold during the selected sales period for the analyze size grids.

Sales period 2 % of Total – Select to display the total percentage of items sold during the selected sales period for the analyzed size grids.

Sales period 2 Sell-Thru – Select to display the sell-thru percentage of items sold during the selected sales period for the analyzed size grids.

Available – Select to display the total on hand quantities plus transferred but not yet received quantities for the analyzed size grids.

Available % of Total – Select to display the percentage of on hand quantities plus transferred but not yet received quantities for the analyzed size grids.

Show Negative On-Hand – Select to display the on hand quantifies with negative values for the analyzed size grids.

3. Use the Sales Period 1, Sales Period 2 and Available Period dropdown menus to determine the sales periods for the analyzed size grids

Period Options:

Sales Period 1 & 2 - Select the first and/or second sales period for the analyzed size grids.

Available Period – Select the available period for the analyzed size grids.

4. Click Run