RICS>Scan Application Overview
RICS>Scan is available to download for iOS and Android. This step-by-step guide explains how to use RICS>Scan to conduct physical inventory counts and receive stock without a purchase order.
Please Note: It is recommended to upload scans to the back office in batches. RICS recommends uploading every 50-200 items to ensure a smooth inventory process.
RICS>Scan is currently only available in the US and Canada.
Using RICS>Scan for Physical Inventory
Using RICS>Scan to Receive Stock without PO
Using RICS>Scan for Physical Inventory
1. Open the RICS>Scan App on your iPhone or Android
2. Log in using your credentials for RICS>Scan
NOTE: If you have not setup your RICS>Scan user, please reach out to RICS support (help@ricssoftware.com).
3. Select a Location and the Physical Inventory Scanning Action, then toggle off Bluetooth Scanning Mode if you will be using the device camera to scan barcodes. Leave Bluetooth Scanning Mode on if you will be connecting the app to a Socket Mobile Scanner.
4. Enter a Batch Name and Tap the Camera icon to use the onboard camera for scanning
5. Center the barcode in the camera sights to scan. The sights will turn green and the device will vibrate and beep with a successful scan; ensure your sound is turned on.
NOTE: If using a Socket Mobile Scanner connected to your device, you will not need to click the "Scan" button on the app to begin scanning. You can begin scanning items with your Socket Mobile scanner.
6. After completing your scans, select the 'Add Scanned Items' option
7. When ready, select the 'Upload' button to upload the scans to the Enter Physical Counts page in the RICS backoffice.
NOTE: RICS recommends uploading your scanned items in batches, every 50-200 scans.
NOTE: You can adjust the amount of each item with the "-/+" buttons found next to the item amount before uploading.
8. Any invalid UPCs will be displayed before uploading.
a. If you choose to Keep the invalid UPCs, they will populate in the UPC Not Found Report
b. If you choose to Delete the UPCs, they will be removed from the upload
9. The app will confirm the total counts uploaded
10. Tap OK
11. Navigate to the RICS Back Office
12. Navigate to Inventory :: Physical Inventory :: Enter Physical Counts for the location you selected
NOTE: The updated counts will display
13. Complete the Physical Inventory process.
Reupload a Physical Inventory Count
1. Open the RICS>Scan App on your iPhone or Android
2. Log in using your credentials for RICS>Scan
3. Select a Location and the Physical Inventory action and tap Save
4. Tap the menu icon in the lower right corner to view historical batches
5. Swipe left on the batch to Reupload; then tap Reupload
6. Tap OK after receiving confirmation of successful reupload
Using RICS>Scan to Receive Stock without PO
1. Open the RICS>Scan App on your iPhone or Android
2. Log in using your credentials for RICS>Scan
NOTE: If you have not setup your RICS>Scan user, please reach out to RICS support (help@ricssoftware.com).
3. Select a Location and the Receive Stock without PO action and click Save.
4. Tap the camera icon at the bottom of the screen use your phone camera or simply begin scanning items with your Socket Mobile Scanner.
5. Click Add Scanned Items when finished scanning if using your phone camera. If you are using a Socket Mobile Scanner you will not see the screen below.
6. Once you have scanned all items, choose whether to create labels and then click Receive Items.
7. Navigate in the RICS Backoffice to Inventory :: Labels :: Print Stock Labels to print created labels.
RICS>Scan iOS Pairing
Follow the steps below to pair your Socket Mobile Scanner to your iOS Device:
1. On your device, navigate to Setting :: Bluetooth
2. Using the scanner, scan the barcode to put the device in pairing mode
3. Select the Scanner from the 'Other Device' list to connect it
4. Once the scanner is connected to your device, open the RICS>Scan app.
5. Upon opening the app, you will see the following message at the bottom of the screen:
6. After a few seconds, the scanner will beep, and the following message will display:
7. Once the scanner is paired to the app, begin scanning
RICS>Scan Android Pairing
Follow the steps below to pair your Socket Mobile Scanner to your Android Device:
1. Download the Socket Mobile Companion App from the Google Play Store
2. Navigate to 'Settings' on your device
3. Open the 'Bluetooth' settings
4. Turn on the Scanner
5. Scan the barcode below:
6. Once the Scanner appears in the Bluetooth settings, select it to pair
7. Open the Socket Mobile Companion App. The device should pair with the app automatically
8. Open the RICS>Scan app; the device should pair automatically
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