The Manage Roles feature enables retailers to create a role to assign a RICS User to via the Setup :: Users :: Manage User screen. Applying a role allows retailers to restrict or enable access to features within an organization and/or store.

This document is a resource for retailers to understand how to:
• Create a Role
• Edit a Role
• Delete a Role

CREATE A ROLE
Follow the steps below to create a role.

1. In the RICS Back Office, go to Setup :: Users :: Manage Roles

2. Enter an alphanumeric name in the Role Name field

3. If necessary, select the Flow down Organization checkbox to make the role available at all organizational levels

Note: If the checkbox is not selected, the role will only be available at the level at which it was created.

4. Use the Role Type dropdown menu to determine the role type

Options:

Admin – Click for any store owner and upper management roles

Salesperson – Click for any cashier or salespeople roles

Manager – Click for any manager or assistant manager roles

Other – Click for function-specific roles similar to a stock person or accountant

 

Note: The role type will not automatically select the permissions; this is completed in Step 5.

5. Use the Permissions window to select features a user will have access to or the ability to update

 

 

6. Use the Organizations window to select what organization a user will have access to or the ability to update

 

7. Click Save

 

EDIT A ROLE
Follow the steps below to edit a role.

1. In the RICS Back Office, go to Setup :: Users :: Manage Roles

2. Use the LookUp Tool to enter or search for the existing role to be edited

Note: After the role is selected, the permissions and organizations associated with the role will display.

3. As needed, use the Permissions and Organizations windows to edit features and access

Note: The role will not be updated until Step 4 and any changes will affect all RICS users assigned to the role.

4. Click Save

 

DELETE A ROLE
Follow the steps below to delete a role.

1. In the RICS Back Office, go to Setup :: Users :: Manage Roles

2. Use the LookUp Tool to enter or search for the existing role to be deleted

Note: After the role is selected, the permissions and organizations associated with the role will display.

3. Click Delete

4. Click Yes when prompted to delete the role

 

Note: All RICS users assigned to the deleted role will lose any access or features included in the deleted role.